How Managed Print Services Help Businesses

Do you own or operate a business that has an office and several employees? If so, chances are you use one or more printers. Perhaps you have never taken the time to think about what your employees are printing. You also may have never given thought to whether printing is costing your business a considerable amount of revenue. The following points will help you to better understand how managed print services could benefit your business.

Improved Security

Perhaps you have been more focused on potential security breaches occurring on the computers in your organization. However, your printers can also be accessed by hackers. Having a managed print services program in place can help to reduce this type of inconvenience. This is something that should be taken seriously especially since many organizations utilize wireless printers. 

Reduced Waste

Some of your employees might print things and never retrieve them. They might also be printing items that are not work-related. You should not have to pay for these unnecessary costs. Perhaps your employees are also printing things in color that could be printed in black or gray. The paper waste that is created by unnecessary printing increases your carbon footprint. This is something that you need to address if your goal is to have a "green" business. 

Streamlined Printing

A number of businesses have several different types of printers from various manufacturers. If your business has this type of network printer set-up, you may be making printing operations more difficult and time-consuming. A managed printing services plan could aid in you consolidating your printers and using printers that are made by the same manufacturer. This would likely mean that the ease of using various printers will be made easier. For example, the scanning processes on printers that are made by different manufacturers might require different actions to successfully scan. Your workers might waste valuable time if they have to remember different ways to use the equipment. 

Financial Savings 

The financial savings are many when you choose to get a managed print services program in your organization. You may eventually choose to digitally store certain documents rather than printing them. This means that you will save on paper and ink costs. You can also save on mechanical failures because your print services will likely include reminders of when your printers need to be serviced. 

A managed print services firm is a good resource to use to determine more ways this service could help improve your business. They can consult with you and observe your business operations to determine the best customized solution for your organization.


Share